01
Snap a nameplate photo. Create an asset.
Our AI extracts manufacturer, model, serial number, and specs—then builds the asset record automatically.
FCA Finding
RTU-7 Flagged
Installed
2009
Condition
Fair
Replacement Cost
$18,500
→
Approved
Capital Outlay Bond
$800K for facility improvements
2 projects started
$0
Emergency Avoided
$0
Maintenance Saved
0 yrs
Life Extended
0
Districts
0
Buildings
0
Sq Ft Managed
0
Years in Education
School Maintenance Software Gaps
Your Facilities Team Isn't Understaffed...
They're Undersystemed.
Districts without integrated systems spend 40% more on emergency repairs.
Event coordinators email you directly
Because the calendar system is out of date and nobody trusts it anyway.
People call about pending requests
Why is my work request from two weeks ago still pending?
Nobody knows actual costs
How much did you really spend on repairs last year? Best guess: "a lot."
Equipment fails again
That boiler at Jefferson failed again. Nobody documented what was wrong the first time.
Receipts pile up in a shoebox
Vendor invoices, labor receipts, parts purchases all need manual data entry.
Benefits of Connected Facilities Management
What Changes When Your Systems Actually Talk to Each Other
Stop waiting for things to break
Your HVAC draws 35% more power than baseline. A work order appears before it fails during finals week.
Stop playing telephone
A community group books the gym. Work orders for setup, AV, and cleanup appear automatically. Nobody forgets.
Budget meetings without the scramble
Pull up maintenance costs by building, equipment end-of-life forecasts, savings from last year's projects.
Requesters stop calling
No more "what's happening with my request?" They see status updates. You stay focused.
The fire marshal shows up. You're ready.
Pull the inspection report while they're signing in. Photos, scores, timestamps all there.
All-in-One School Facilities Software
One connected system. Add what you need.
No more jumping between disconnected tools. When your data lives in one place, everything just... works.
HeroHQ
Your maintenance operations command center
AI-Powered Asset Management
Less busywork.
More repairs.
Every minute your team spends on paperwork is a minute not spent on repairs. Our AI reads nameplates, writes PM procedures, processes expenses, and answers questions about your buildings.
02
PM procedures, written for you.
AI generates step-by-step procedures with safety warnings, tool lists, and documentation requirements based on manufacturer specs and your equipment history.
03
Catch duplicates before they cost you.
When a new request comes in, our system instantly flags potential duplicates. Merge with one click and keep one clean record.
04
Receipts and invoices? Handled.
Photograph expense documents. AI extracts vendor, amounts, and line items then links them to the right work orders and budgets.
How can I help with this work request?
Running diagnostics...
AI Troubleshooting
Stuck on an error code? Just ask.
Meet your technician's new AI assistant. Type the error code, describe the symptom, or ask what to check next. Get troubleshooting steps based on the equipment's history and manufacturer specs.
Now Available
Bring your own
AI assistant
Connect Claude or ChatGPT to your facilities data. Your district controls access and
privacy.
Your AI. Your rules.
K-12 & Higher Ed Facilities Software
Built for education.
Not adapted to it.
K-12 Public
Independent Schools
Higher Education
Generic CMMS tools make schools adapt to corporate workflows. We built around the way education actually operates.
- Keep learning uninterrupted
- Work orders that know not to interrupt instruction. PM schedules that align with breaks. Event setups that account for the gym being a classroom on Tuesday and a community rental on Saturday.
- Compliance you don't chase
- Surprise inspection? Pull the history while they sign in. State report due? It's already formatted. Bond accountability audit? Every dollar tracked to the work order.
- Plans that survive board meetings
- Show up with lifecycle forecasts tied to your bond schedule, not assumptions. When the board asks "why this project, why now?"—you have the answer.
Trusted by School Facilities Teams
What Our Customers Say
OperationsHERO has transformed our daily operations with its simplicity and effectiveness. The system is incredibly intuitive, which streamlines everything and reduces mistakes significantly. It's not just simple—it makes managing complex tasks feel effortless.
I can't get over how easy it is. Anyone can use this.
Hands down, OperationsHERO is the BEST out of any provider I have used in my 25 years in Facilities Management.
I have been with OperationsHERO for the past two years. The customer support before, during and after the setup is second to none! They always answer their phone and you will always get a live person. I cannot say enough about Operations Hero and the people who make it what it is—A HUGE SUCCESS!
Switching to Operations Hero has been a game-changer for our team, offering an intuitive platform that our technicians find incredibly easy to use. The seamless Google integration enhances our workflow, while the dual-factor authentication provides an added layer of security we can trust.
Featured Story
Don't just take our word for it
ARArkansas Dept. of Education"The impact has been overwhelmingly positive across our districts. Work orders move faster, reporting is clearer, and users across the state describe OperationsHERO as a major improvement over the previous system. We confidently recommend OperationsHERO to any state seeking a modern, efficient solution."
Read Full Case Study
School Facilities Software FAQ
Common Questions
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Facilities management software helps schools, districts, and universities manage their buildings and operations in one system. It typically includes work order management, preventive maintenance scheduling, asset tracking, event and space scheduling, and reporting. Education-specific platforms like OperationsHERO are designed around academic calendars, compliance requirements, and the unique workflows of K-12 and higher ed institutions.
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Unlike generic CMMS platforms built for manufacturing or commercial real estate, OperationsHERO was built exclusively for education from day one. This means workflows that respect instructional time, reporting aligned with state and federal requirements, event scheduling that accounts for athletics and community use, and capital planning tied to bond cycles. We don't adapt corporate software to schools—we built it for schools.
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OperationsHERO includes work order and asset management, preventive maintenance scheduling, facility and event scheduling, inventory tracking, capital planning and FCA tools, energy monitoring, inspections and compliance, and AI-powered automation. All modules connect through HeroHQ, your central dashboard. You can start with what you need and add capabilities as you grow.
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Most districts are fully operational within 30-90 days, depending on scope. We handle data migration, system configuration, and training. Many customers see their first work orders flowing within the first week. Our implementation team has deployed OperationsHERO across single schools and entire state education systems alike.
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Yes. OperationsHERO is fully cloud-based, meaning no servers to maintain, automatic updates, and access from any device with an internet connection. Your team can manage work orders from the field on mobile, while administrators access dashboards and reports from anywhere.
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Yes. OperationsHERO integrates with student information systems (SIS), single sign-on providers (Google, Microsoft, Clever), building automation systems, accounting software, and more. We also offer an open API for custom integrations. If you're using a system we don't yet connect to, our team will work with you to build the integration.
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Pricing is based on the size of your district or institution and which modules you need. We offer flexible plans with no long-term contracts required. Every plan includes unlimited users, implementation support, and ongoing training. Contact us for a custom quote based on your specific needs.
Your buildings deserve better than spreadsheets
Join over 2,400 schools that have made the switch to modern facilities management. Your team will thank you.
