We went from 60% reactive maintenance to 70% preventive. Our HVAC systems last longer, we have fewer emergency calls, and our team is less stressed.
Preventive Maintenance Software for Schools
Maintenance That Prevents Problems
Stop reacting to breakdowns. Schedule preventive maintenance across all buildings and equipment so problems get fixed before they become emergencies.
Screenshot coming soon
Easy To Use
Effortlessly create and update projects while collaborating with stakeholders. Quickly add project items from work orders to keep everything on track.
- Create and update projects with minimal effort
- Collaborate with project stakeholders
- Quickly add project items from work orders to your plan
Flexible
Import existing lists and projects seamlessly, and generate detailed reports based on items, project types, buildings, or years. Keep everything on track by easily updating start and due dates for project items.
- Import existing lists and projects with ease
- Generate reports by items, project types, buildings, years, and more
- Update start and due dates to keep project items on schedule
Advanced Functionality
Allocate projects across multiple budgets while tracking safety, energy, and other grants. Collaborate effortlessly with both internal and external stakeholders to ensure smooth project execution.
- Allocate projects across multiple budgets
- Track safety, energy and other grants
- Easily collaborate with others inside and outside of the organization
Planning Capabilities
What You Can Do
PM Scheduling
Set up recurring maintenance on any schedule—daily to annually
Equipment Tracking
Maintain records for every piece of equipment in every building
Auto-Generation
Work orders generate automatically when PM is due
Compliance Tracking
Track inspections, certifications, and regulatory requirements
Workload Balancing
Spread PM tasks across seasons to balance team workload
History & Trends
See maintenance history and identify equipment needing attention
Connected to HeroHQ
Works With Your Other Modules
Planning connects with Work Orders to generate and track PM tasks, Inventory for parts needed, and Automation for smart scheduling based on conditions.
Planning FAQ
Common Questions
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You define PM templates with tasks, frequency, and assigned trades. Apply templates to equipment or locations, and the system generates work orders on schedule.
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Yes, equipment records include warranty dates, vendor info, service contracts, and documentation. Get alerts before warranties expire.
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PM schedules can be configured for specific seasons or tied to the school calendar. HVAC prep, winterization, summer projects—all scheduled appropriately.
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Dashboards show PM completion rates, overdue tasks, and compliance status. Many districts use these reports for board presentations and planning.
Ready to streamline planning?
See how Planning fits into your facilities management workflow. Try it free or schedule a personalized demo.
